Clermont County Public Records /Clermont County Inmate Search

Clermont County Inmate Search

What Is Inmate Records In Clermont County?

Inmate records in Clermont County are official government documents maintained by the Clermont County Sheriff's Office and correctional facilities that document the custody, supervision, and care of individuals incarcerated within the county's detention system. These records constitute a comprehensive documentation system that tracks individuals from their initial entry into the correctional system through their release.

Pursuant to Ohio Revised Code § 149.43, inmate records are classified as public records with certain exceptions for protected information. These records are distinct from court records, which document legal proceedings and are maintained by the Clermont County Clerk of Courts. While court records focus on case proceedings, inmate records specifically document an individual's physical custody status and institutional history.

The creation of inmate records begins at booking, when an individual is processed into a Clermont County detention facility. The record is continuously updated throughout the period of incarceration to reflect:

Changes in custody status
Disciplinary actions
Program participation
Medical information (subject to privacy restrictions)
Visitation records
Release planning

The Ohio Department of Rehabilitation and Correction defines inmate records as "information collected, assembled, or maintained by correctional agencies pertaining to a person who is or has been an inmate, prisoner, or detainee" under Ohio Administrative Code 5120-9-49.

Are Inmate Records Public In Clermont County?

Inmate records in Clermont County are generally considered public records under the Ohio Public Records Act, which establishes the public's right to access government records. However, certain components of inmate records may be exempt from disclosure due to privacy concerns, security considerations, or other statutory exemptions.

According to Ohio Revised Code § 149.43(A)(1)(h), records that are exempt from release include "confidential law enforcement investigatory records" and certain security and infrastructure records that could jeopardize facility operations if disclosed. Additionally, medical and mental health information is protected under both state law and the federal Health Insurance Portability and Accountability Act (HIPAA).

Information that is typically available to the public includes:

Current inmate roster (individuals currently in custody)
Basic booking information
Charges filed
Mugshots
Bond/bail amounts
Expected release dates
Facility housing location (general information)
Court dates

The Clermont County Sheriff's Office maintains these records and provides public access through various methods, including online inmate search tools and in-person requests. Members of the public seeking inmate information should be aware that while basic custody information is public, detailed personal information about inmates may be redacted from records provided.

What's Included Inmate Records in Clermont County

Inmate records in Clermont County contain comprehensive information organized into several categories. The following components typically comprise a complete inmate record:

Basic Identifying Information:

Full legal name and any known aliases
Date of birth
Gender
Physical description (height, weight, identifying marks)
Booking photograph (mugshot)
Assigned inmate identification number
Fingerprints and biometric data

Custody Information:

Date and time of booking/intake
Arresting agency
Custody status (pre-trial, sentenced, etc.)
Housing assignment within facility
Classification level
Projected release date (if applicable)
Previous incarceration history within the county

Charge Information:

Current charges
Case numbers
Warrant information
Arresting agency
Offense dates
Charge severity (felony, misdemeanor, etc.)

Bond/Bail Information:

Bond type (cash, surety, personal recognizance)
Bond amount
Bond status (posted, denied, etc.)
Bond conditions
Bond hearing dates

Court Information:

Assigned court (Clermont County Municipal Court or Common Pleas Court)
Judge assigned to case
Upcoming court dates
Court disposition information

Sentence Information (if convicted and serving sentence):

Conviction details
Sentence length
Credit for time served
Probation/parole eligibility dates
Special conditions of sentence

Release Information:

Scheduled release date
Type of release (completion of sentence, bond, transfer)
Post-release supervision requirements
Release conditions

The Clermont County Sheriff's Office maintains these records in accordance with Ohio state record retention schedules and departmental policies.

Clermont County Prison System

The Clermont County correctional system operates under a tiered structure that distinguishes between local detention facilities and state prisons. The county maintains local detention facilities primarily for individuals awaiting trial and those serving sentences of less than one year, while longer sentences are served in state prisons operated by the Ohio Department of Rehabilitation and Correction.

The Clermont County jail system falls under the jurisdiction of the Clermont County Sheriff's Office, which is responsible for the operation, staffing, and administration of the county's adult detention facilities. The Sheriff's Office maintains custody of pre-trial detainees, individuals serving misdemeanor sentences (typically up to one year), and those awaiting transfer to state facilities after felony convictions.

Clermont County Sheriff's Office
4470 State Route 222
Batavia, OH 45103
(513) 732-7500
Clermont County Sheriff's Office

The Sheriff's Office operates the Clermont County Jail, which houses adult offenders. Separate from the adult system, juvenile offenders are detained at the Clermont County Juvenile Detention Center, which is administered by the Clermont County Juvenile Court.

Individuals sentenced for felony offenses with terms exceeding one year are typically transferred from county custody to the Ohio Department of Rehabilitation and Correction (ODRC) state prison system. The ODRC maintains a network of correctional institutions throughout the state, with inmates from Clermont County being assigned based on security classification, programming needs, and available space.

Types of Correctional Facilities In Clermont County

Clermont County maintains several types of correctional facilities to accommodate different populations and security needs within its jurisdiction:

Clermont County Jail
4700 Filager Road
Batavia, OH 45103
(513) 732-7570
Clermont County Sheriff's Office

The Clermont County Jail serves as the primary adult detention facility in the county. This facility houses pre-trial detainees, individuals serving misdemeanor sentences, and those awaiting transfer to state prison facilities. The jail provides various levels of security and offers limited rehabilitative programming, educational services, and medical care. Visitation hours and policies are established by the Sheriff's Office and are subject to change based on operational needs.

Clermont County Juvenile Detention Center
2340 Clermont Center Drive
Batavia, OH 45103
(513) 732-7145
Juvenile Detention Center

The Juvenile Detention Center houses youth offenders under the age of 18 who are awaiting adjudication or have been adjudicated delinquent. This facility operates under the authority of the Clermont County Juvenile Court and provides age-appropriate detention services, including educational programming, counseling, and rehabilitation services designed specifically for juvenile offenders.

Community Corrections Facilities
Clermont County also utilizes alternative correctional options, including:

Electronic monitoring/home detention programs
Day reporting centers
Work release programs
Community-based correctional facilities

These alternatives to traditional incarceration are typically available for low-risk offenders and those participating in specialized court programs such as drug court or veterans court. These programs are administered through the Clermont County Adult Probation Department under the authority of the Clermont County Common Pleas Court.

Who's in Prison In Clermont County

The Clermont County jail population consists of several distinct categories of individuals who are held in custody for various reasons and durations. Understanding the composition of this population provides insight into the county's correctional system and the individuals it serves.

Pre-trial detainees constitute a significant portion of the Clermont County jail population. These individuals have been arrested and charged with criminal offenses but have not yet been convicted. They remain in custody because they:

Have been denied bail due to public safety concerns
Cannot afford to post the set bail amount
Are awaiting their initial court appearance
Have violated conditions of pre-trial release

Sentenced offenders serving misdemeanor sentences represent another segment of the jail population. These individuals have been convicted of misdemeanor offenses carrying sentences of up to one year. Common misdemeanor offenses in Clermont County include:

Driving under the influence (DUI/OVI)
Petty theft
Simple assault
Disorderly conduct
Minor drug possession

The jail also temporarily houses individuals who have been convicted of felony offenses and are awaiting transfer to state prison facilities operated by the Ohio Department of Rehabilitation and Correction. These individuals typically remain in county custody until bed space becomes available at an appropriate state facility.

Additionally, the jail population includes:

Individuals held on probation or parole violations
Those serving intermittent sentences (weekend confinement)
Individuals held on out-of-county warrants awaiting transfer
Federal detainees held under contract with federal agencies

According to data from the Ohio Department of Rehabilitation and Correction, the demographic composition of the Clermont County jail population generally reflects broader incarceration patterns seen throughout Ohio, with variations based on local factors and law enforcement priorities.

How To Search for Inmate Records In Clermont County in 2026

Members of the public seeking inmate records in Clermont County may utilize several methods to access this information. The county provides multiple avenues for conducting inmate searches, each offering different levels of detail and accessibility.

The most efficient method for locating current inmate information is through the online inmate search portal maintained by the Clermont County Sheriff's Office. To conduct an online search:

Visit the Clermont County Sheriff's Office website
Navigate to the "Inmate Search" or "Jail Information" section
Enter the required search criteria (name, booking number, or date of birth)
Review the results, which typically include current custody status, charges, and booking date
Note that some information may be limited for security and privacy reasons

For more comprehensive inmate records or historical information not available online, individuals may submit a public records request to the Sheriff's Office. This can be done:

In person at the Sheriff's Office Records Division during regular business hours
By mail using the county's public records request form
By email to the designated records custodian

When submitting a records request, requestors should:

Provide specific information about the inmate (full name, approximate dates of incarceration)
Specify the records being requested
Include contact information for response
Be aware that certain information may be redacted pursuant to Ohio Revised Code § 149.43

For information about individuals who have been transferred to state custody, the Ohio Department of Rehabilitation and Correction Offender Search provides a searchable database of current state prisoners.

Telephone inquiries regarding basic inmate information can be directed to the Clermont County Jail at (513) 732-7570. Staff can typically confirm whether an individual is currently in custody and provide information about visitation hours and policies.

How To Find an Inmate in Clermont County for Free?

Locating an inmate in Clermont County without incurring costs is possible through several publicly available resources. The county provides free access to basic inmate information through various channels designed to accommodate different needs and technological capabilities.

The primary no-cost method for finding an inmate is through the Clermont County Sheriff's Office online inmate lookup system. This free service allows members of the public to search for currently incarcerated individuals by:

Accessing the Clermont County Government website
Navigating to the Sheriff's Office section
Selecting the "Inmate Search" function
Entering the individual's name (last name, first name)
Reviewing the results, which typically include:
- Current custody status
- Booking date
- Charges
- Bond information
- Next court date (if applicable)

For individuals without internet access, the following free alternatives are available:

Telephone Inquiry
Members of the public may call the Clermont County Jail directly at (513) 732-7570 during regular business hours to inquire about an inmate's custody status. Basic information can be provided over the phone, though detailed records may require a formal request.

In-Person Inquiry
Individuals may visit the Clermont County Sheriff's Office Records Division during public counter hours to request inmate information:

Clermont County Sheriff's Office Records Division
4470 State Route 222
Batavia, OH 45103
Monday-Friday, 8:00 AM - 4:30 PM
(513) 732-7500

For individuals who may have been transferred to state custody, the Ohio Department of Rehabilitation and Correction maintains a free online offender search tool that provides information about inmates housed in state correctional facilities.

How To Visit an Inmate In Clermont County

Visitation with inmates at Clermont County correctional facilities is governed by established procedures designed to maintain security while facilitating important personal connections. Individuals planning to visit an inmate should familiarize themselves with the following guidelines and requirements.

Visit Rules and Procedures

All visitors must:

Be on the inmate's approved visitor list (inmates may submit visitor applications during their first week of incarceration)
Present valid, government-issued photo identification (driver's license, state ID, passport, or military ID)
Submit to security screening, including metal detection and personal item inspection
Register at the visitor check-in desk at least 30 minutes before the scheduled visit
Comply with all facility rules and staff directives

Visit Schedule

The Clermont County Jail maintains a structured visitation schedule based on inmate housing assignments:

General population: Visits typically occur on weekends and select weekday evenings
Special housing units: Modified schedules apply
Maximum security: Limited visitation hours with additional restrictions

Specific days and times are subject to change. Visitors should verify the current schedule by contacting the jail at (513) 732-7570 prior to planning their visit or by checking the Sheriff's Office website.

What to Bring

Visitors are permitted to bring:

Valid photo identification
Vehicle keys (to be stored in provided lockers)
Medication required during the visit (e.g., asthma inhaler, nitroglycerin)
Up to $20 in cash for vending machines (where available)

What NOT to Bring

The following items are prohibited:

Weapons of any kind
Tools
Electronic devices (cell phones, smartwatches, cameras, recording devices)
Tobacco products, lighters, or matches
Food or beverages
Purses, bags, or backpacks
Excessive jewelry or accessories
Controlled substances or alcohol

Dress Code

Visitors must adhere to the following dress code:

No revealing clothing (no low-cut tops, short shorts, mini skirts)
No see-through or tight-fitting clothing
No gang-related attire or colors
No clothing with offensive language or images
Shoes must be worn at all times
No hats or head coverings (except religious head coverings)

Visit Types

Clermont County offers several visitation formats:

On-site non-contact visits (through glass partitions)
Video visitation (both on-site and remote options)
Professional visits (attorneys, clergy, etc.)
Special visits (approved on case-by-case basis)

Visit Restrictions

Visitation privileges may be restricted or suspended for:

Violation of facility rules
Security concerns
Disciplinary actions against the inmate
Facility lockdowns or emergencies

Pursuant to Ohio Administrative Code 5120-9-15, correctional facilities have the authority to establish and enforce visitation policies necessary for the security and orderly operation of the facility.

How To Send Money to a Clermont County Inmate

Individuals wishing to provide financial support to inmates housed in Clermont County correctional facilities have several approved methods for depositing funds into inmate accounts. These funds enable inmates to purchase commissary items, make phone calls, and access certain services within the facility.

Approved Deposit Methods

Online Deposits
The Clermont County Sheriff's Office contracts with a third-party service provider to facilitate electronic deposits to inmate accounts. To make an online deposit:

Visit the designated online payment portal (accessible through the Clermont County Sheriff's Office website)
Create an account or log in
Select the inmate by name and ID number
Enter the deposit amount
Provide payment information (credit/debit card)
Complete the transaction and retain the confirmation number

Kiosk Deposits
Self-service kiosks are available in the lobby of the Clermont County Jail for in-person deposits:

Clermont County Jail
4700 Filager Road
Batavia, OH 45103
Kiosk Hours: 24 hours daily

Kiosks accept cash, credit cards, and debit cards. A receipt is provided for each transaction.

Money Orders by Mail
Money orders may be sent to:

Clermont County Jail - Inmate Accounts
4700 Filager Road
Batavia, OH 45103

Money orders must:

Be made payable to the inmate (full name and inmate ID number)
Include sender's full name and return address
Not exceed the maximum deposit limit
Not contain any additional items or correspondence

Deposit Limits and Fees

Maximum single deposit: $300
Maximum weekly deposit total: $500
Online transaction fee: $2.50 - $10.00 (varies by deposit amount)
Kiosk transaction fee: $2.00 - $8.00 (varies by deposit amount)
Money order processing: No fee

Fund Restrictions

Inmates may use funds for:

Commissary purchases (hygiene items, snacks, writing materials)
Phone calls
Medical co-pays
Haircuts
Electronic messaging where available
Restitution and court-ordered payments

Funds may not be used for:

Contraband items
Services not approved by the facility
Transfers to other inmates' accounts
Outside purchases without administrative approval

The Clermont County Sheriff's Office reserves the right to place holds on inmate accounts or deduct funds for:

Institutional restitution for damages
Medical expenses
Court-ordered financial obligations
Other authorized deductions pursuant to Ohio Administrative Code 5120-5-03

How To Send Jail Mail In Clermont County

Correspondence with inmates housed in Clermont County correctional facilities is subject to specific guidelines designed to maintain security while facilitating communication with family, friends, and legal representatives. All incoming mail, except privileged legal correspondence, is opened and inspected by facility staff before delivery to inmates.

General Mail Guidelines

All incoming non-legal mail must:

Be addressed with the inmate's full name, inmate ID number (if known), and facility address:

Inmate Name, ID Number
Clermont County Jail
4700 Filager Road
Batavia, OH 45103
Include a complete return address with sender's full name
Contain only paper communications (letters, cards, photographs)
Comply with content restrictions

Permitted Items

The following items are generally permitted in inmate mail:

Letters written on plain paper
Greeting cards (no musical, padded, or oversized cards)
Up to 5 photographs per envelope (maximum size 4"x6", no Polaroids)
Newspaper or magazine clippings (limited to 5 pages)
Self-addressed stamped envelopes for return correspondence
Money orders (subject to proper processing procedures)

Prohibited Items

The following items are prohibited and will result in the entire mail item being rejected:

Packages or padded envelopes
Plastic or metal items of any kind
Stickers, labels, or tape
Crayon, marker, or colored pencil writings
Perfumed or scented papers
Lipstick marks or other bodily fluids
Cash or personal checks
Postage stamps (except on self-addressed return envelopes)
Photos depicting nudity, gang signs, weapons, or illegal activity
Polaroid photographs
Cards larger than 8"x10"
Hardcover books (must be sent directly from publisher or approved vendor)

Legal Mail

Correspondence from attorneys, courts, or government officials is considered privileged and is handled according to special procedures:

Must be clearly marked as "Legal Mail" or "Attorney-Client Communication"
Will be opened in the presence of the inmate
Contents will be inspected for contraband but not read by staff
Must include attorney bar number or official letterhead

Mail Rejection

Mail may be rejected if it:

Contains contraband
Threatens the security or order of the facility
Contains plans for escape or criminal activity
Violates facility rules or postal regulations
Cannot be adequately searched for contraband

When mail is rejected, the sender may receive notification explaining the reason for rejection. In some cases, specific content may be redacted while allowing the remainder of the correspondence to be delivered.

For additional information regarding mail policies, interested parties may contact the Clermont County Jail at (513) 732-7570 or visit the Clermont County Sheriff's Office website.

Lookup Inmate Records in Clermont County

Clermont County Ohio Government

Juvenile Detention Center - Clermont County Probate Court

Offender Search Ohio Department of Rehabilitation and Correction

Municipal Court | Clermont County, Ohio